Budget and Accounting
The District operates on a fiscal cycle that begins July 1 and ends June 30. The Board of Trustees adopts a budget annually on or before June 30th for the next fiscal year. Throughout the year, the Board may amend this budget as needed. The Board must also publish a first and second interim report and certify the final ending position for each fiscal year. Additionally, an independent auditor must publish an audit of the District's financial position annually in December following the close of the fiscal year.
Budget Documents and Presentations
Statutory Finance Postings
The Board of Trustees has adopted a number of policies and procedures designed to ensure that the District is compliant with all laws governing student attendance. The district offers both a home school and an independent study program in addition to home/hospital services for those students who qualify. Regular attendance in school is a critical factor in the academic success of our students. Additionally, the District's budget is highly dependent for the majority of its income upon student attendance. Thus, a high rate of absenteeism compromises our ability to offer the programs and services for which we budget each year. Student attendance is reported to the State of California for financial purposes three times annually. Problems in student attendance are an issue for compulsory education laws, and the District is aggressively ensuring that students attend school.
Purchasing and Warehouse
The district operates a central warehouse and receives all shipments of purchased goods in that location for processing. Stock in the warehouse is determined based upon frequency of use. Central purchasing allows the District to realize discounts for volume and to work with vendors in order to achieve the best possible value for our dollars. This process also ensures that we are compliant with laws governing our mandates to handle hazardous materials correctly. Deliveries to our schools from the central warehouse occur daily. Purchases are made in compliance with all laws governing public school districts, and large projects and purchases are let for public bid in compliance with the public contract code. Purchases in excess of $7,500.00 must be pre-approved by the Board of Trustees prior to orders being placed. Salespeople are welcome to call the District buyer for appointments and to place catalogs in the buyer’s office for use by all district staff.
Please click on a folder below for further information on the subject you are interested in.
If you have additional questions, please contact our Purchasing Office at 661-943-2890.
Westside Union School District requires all Vendors bidding on public works projects to register with the Department of Industrial Relations (DIR) per Senate Bill (SB) 854.
Prior to bidding on public works contracts, vendors must register using the following link: DIR online application. Application and renewal are completed online. Read the SB 854 Fact Sheet or visit DIR - Public Works for a complete list of requirements and additional information.
Bidding and Contracting
Contracts for Public Projects of $15,000 or more must be competitively bid. A school district must let any contract for a "public project" involving an expenditure of $15,000 or more to the lowest responsible bidder. The term "public project" is defined in Public Contract Code section 22002, subdivision (c) as any of the following:
- Construction, reconstruction, erection, alteration, renovation, improvement, demolition, and repair work involving any publicly owned, leased, or operated facility.
- Painting or repainting of any publicly owned, leased, or operated facility.
- In the case of a publicly owned utility system, "public project" shall include only the construction, erection, improvement, or repair of dams, reservoirs, powerplants, and electrical transmission lines of 230,000 volts and higher.
Contracts involving an expenditure of $50,000 or more must be let to the lowest responsible bidder if they are for any of the following:
- The purchase of equipment, materials, or supplies to be furnished, sold, or leased to the district.
- Services, except construction services.
- Repairs, including maintenance as defined in Section 20115, that are not a public project as defined in subdivision (c) of Section 22002.
Interested contractors or subcontractors are invited to Prequalify for Westside Union School District Public Bids by reviewing our Prequalification Information.